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Job Purpose and Impact

The Senior Payroll Tax Specialist (open to remote) will own the end-to-end U.S. payroll tax process, ensuring compliance with federal, state, and local regulations. This role partners closely with ADP to manage quarterly and annual tax filings, amendment filings, and reconciliations. The job will monitor tax compliance, resolve complex issues, and drive process improvements to minimize risk. Expertise in payroll tax regulations, ADP Tax Services or SAP, and multi-state payroll environments is essential.

Key Accountabilities

• PAYROLL COMPLIANCE EXECUTION: Proposes and implements payroll process adjustments based on new regulations to ensure payroll processes meet legal and fiscal requirements and that payroll records are aligned to guidelines.
• PAYROLL RECORDS MAINTENANCE & DATA QUALITY ASSURANCE: Verifies payroll data, ensuring the accuracy of data for essential payroll variables such as employee salaries, bank accounts, and addresses for new hires and terminations, and that payroll variable elements are aligned with the organization's policies.
• COMMUNICATION: Contributes to the establishment of standards and procedures to address employee questions and transactions and administer payroll processes and provides counseling and advice on local technical payroll regulations to support the organization's compliance.
• PAYROLL ADMINISTRATION: Owns the end-to-end payroll tax process, including tax filing and reconciliation, coordinating quarterly and annual filings, and managing amendment filings in partnership with ADP. Ensures accurate payroll reporting and compliance with federal, state, and local tax regulations.
• PAYROLL COMPLIANCE: Monitors and ensures compliance with all payroll tax regulations, proactively identifying and resolving tax-related issues. Partners with ADP and internal stakeholders to maintain accurate filings and implement process improvements to minimize tax risk.
• CONTINUOUS IMPROVEMENT: Assesses current payroll processes, maintains awareness of industry trends and best practices, and identifies opportunities to improve the organization's methods and control implementation.
• VENDOR MANAGEMENT: Partners with key vendors and stakeholders to stay updated on the latest technologies, tools and methodologies, and identifies opportunities to integrate them into program design and delivery.

Qualifications

MINIMUM QUALIFICATIONS

• Minimum requirement of 4 years of relevant work experience. Typically reflects 5 years or more of relevant experience
• Relevant Tax experience
• Experience working with SAP Payroll or ADP GlobalView

PREFERRED QUALIFICATIONS 

• Experience working with ADP Tax Services
• Certified Payroll Professional (CPP)
• Minimum of four years of experience with administration of US payroll tax and payroll compliance

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