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Job Purpose and Impact

The Facilities and Administrative Assistant III will provide administrative and facility related assistance to employees. In this role, you will identify, source, induct and handle key facility management services for business partners in the areas of building maintenance, housekeeping, physical security, front office, ground transport services, food and cafeteria management, printing and stationery, reprographics, around the clock helpdesk, mail room, recreation, library services and overseeing electro mechanical services.

Key Accountabilities

• Coordinate activities associated with service and material procurement, space planning, ergonomics, physical security, event management, cafeteria management, housekeeping and pantry.
• Mentor and advise housekeeping staff on meeting challenges related to the facility including hygiene and cleanliness, pest control, plumbing and facility repair.
• Orient the vendors on the business of the organization and evaluate the performance over a given period based on service level agreements.
• Monitor food orders and assess inventory to ensure that sufficient quantity of food is ordered and minimal waste is achieved for cafeteria.
• Coordinate with stakeholders and vendors to arrange the logistics surrounding large company events or outings.
• Track and handle budget variances and expenses.
• Handle complex clerical, administrative, technical or customer support issues under minimal supervision, while escalating only the most complex issues to appropriate staff.
• Other duties as assigned

Qualifications

Minimum Qualifications

• High school diploma, secondary education level or equivalent
• Minimum of four years of related work experience
• Other minimum qualifications may apply