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Executive Administrative Assistant

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Job ID SAN03691 Date posted 04/02/2021 Location : San Antonio, Costa Rica

The Executive Administrative Assistant will make independent decision regarding planning, organizing, and scheduling of more complex administrative support. We seek an experienced professional who will coordinate, integrate and implement assigned administrative or staff functions.

 

KEY ACCOUNTABILITIES

  • Apply detailed knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.
  • Schedule and coordinate meetings, diaries and travel arrangements.
  • Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.
  • Plans, coordinates and confirms logistics for more complex meetings and travel.
  • Provide assistance and training to lower-level employees.
  • Handle complex clerical, administrative, technical or customer support issues under minimal supervision, while escalating only the most complex issues to appropriate staff.
  • Other duties as assigned

MINIMUM QUALIFICATIONS

  • High school diploma, secondary education level or equivalent
  • Minimum of four years of related work experience
  • English level B2+
  • Proficient in Microsoft Office (Excel, Word, Outlook, PPT, Teams, OneNote)

PREFERRED QUALIFICATIONS

  • Bachelor’s degree in administration, laws or a related field
  • Experience in multinational company or shared service center
  • Legal assistant experience  
  • Exposure to different tools such as VISIO, MENTIMETER, POWTOON
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